Secure email archival tamper-proof storage and instant retrieval for total compliance
Data durability on AWS storage
Reduction in storage costs
Faster email retrieval
Free trial to experience Vaultastic
Risk of tamper or accidental loss
Every business email your organisation sends or receives contains critical business information — contracts, commitments, financial decisions, HR communications, customer commitments, and regulatory evidence. Most organisations store these emails on live mail servers, in personal mailboxes, or in ad-hoc local archives. This approach is fragile, costly, non-compliant, and impossible to search reliably when it matters most.
Accidental deletion, malicious deletion, server failure, ransomware, and cloud provider incidents are not theoretical risks — they happen to organisations of every size. Once emails stored on live mail servers are lost, they are rarely recoverable. A single incident can result in irreversible loss of years of critical business communications and the regulatory evidence they contain.
Regulatory frameworks including Companies Act, Income Tax Act, SEBI guidelines, DPDP Act, RBI mandates, and sector-specific regulations require organisations to retain business communication records for defined periods — often 5 to 10 years. Failure to produce required email records during audits, legal proceedings, or regulatory investigations carries significant legal and financial consequences.
Without a dedicated archival solution, email data is scattered across individual mailboxes, local .pst files, and unindexed server backups. When your legal team needs all emails related to a specific contract from three years ago, your IT team cannot respond quickly or completely. The search takes days, the coverage is incomplete, and the results cannot be trusted.
Vaultastic is an enterprise email archival, backup, and compliance platform built on AWS cloud infrastructure. Developed by Mithi, it automatically captures, encrypts, and archives every email from your organisation’s mail environment — Microsoft 365, Google Workspace, Exchange, Zimbra, or any other source — into a tamper-proof, independently managed vault. Once archived, emails are indexed for instant search, protected from deletion or modification, and accessible to authorised users through a self-service eDiscovery portal.
Vaultastic is built on AWS infrastructure with 99.99999999999% (eleven 9s) data durability — the highest durability standard available in cloud storage. Your archived emails are physically separated from your live mail environment, ensuring that incidents affecting your primary mail server can never compromise your archive. Hierarchical storage, deduplication, and pay-per-use pricing deliver up to 60% reduction in data storage costs compared to traditional archival approaches.
Vaultastic automatically ingests every incoming and outgoing email from your organisation’s mail environment in real time. No manual intervention, no missed emails, no gaps in coverage. Whether your team uses Microsoft 365, Google Workspace, Exchange, or Zimbra, every email is captured continuously and archived the moment it is sent or received.
The Vaultastic vault is a read-only, encrypted storage environment that no user — including system administrators — can modify or delete. Once an email is archived, it is immutable. This tamper-proof characteristic is the foundation of compliance-ready archival: your archived emails are legally defensible records that cannot be retrospectively altered or suppressed.
Vaultastic’s eDiscovery panel enables multi-level search across all archived emails with full-text indexing. Search by sender, recipient, subject, date range, keyword, attachment name, or any combination of criteria. Results appear in seconds regardless of archive volume. Cross-account search enables compliance officers and legal teams to search across all user mailboxes simultaneously
Define retention policies aligned to your specific regulatory requirements: retain all emails for 5 years, retain emails from finance accounts for 10 years, auto-expire personal communications after 2 years. Vaultastic enforces these policies automatically, preventing premature deletion and ensuring emails are disposed of appropriately when retention periods expire.
When litigation or investigation begins, Vaultastic’s legal hold capability preserves all relevant emails regardless of normal retention policy timelines. Emails under legal hold cannot be modified, deleted, or expired until the hold is released. This ensures your organisation can produce complete, unmodified email records in response to any legal demand.
Vaultastic manages two storage tiers automatically. The Active Store (hot storage) provides instant, high-speed access for recent emails and active compliance needs. The Deep Store (cold storage) archives older emails at dramatically lower cost. Migration between tiers is automatic and transparent to users — delivering up to 60% cost reduction compared to maintaining all emails in premium hot storage.
Vaultastic integrates with the full spectrum of enterprise email and collaboration platforms: Microsoft 365, Google Workspace, Microsoft Exchange (on-premises and cloud), Zimbra, OpenDrive, Salesforce, FreshDesk, SendGrid, and more. A single Vaultastic deployment can archive email from multiple sources into one centralised, searchable vault.
Every archived email is accessible to its owner through a secure self-service portal, without any IT involvement. Users can search, view, and retrieve their own archived emails independently — reducing the load on IT teams for routine email recovery requests and enabling employees to manage their own compliance obligations directly.
Vaultastic’s cross-platform architecture means you do not need separate archival solutions for different mail platforms. A single Vaultastic deployment can simultaneously archive email from all your organisation’s sources into one unified, searchable vault.
Vaultastic integrates directly with Microsoft 365 to archive all Exchange Online mailboxes automatically. Includes support for shared mailboxes, distribution groups, and Microsoft Teams email. Legacy Exchange on-premises environments are also supported with full historical data migration.
Full integration with Google Workspace to capture and archive all Gmail communications. Supports individual user mailboxes, delegated accounts, and Google Groups. Historical Gmail data migration brings your existing email history into the unified Vaultastic archive from day one.
Organisations running on-premises Exchange Server are fully supported. Vaultastic captures emails directly from your Exchange environment, migrates historical mailbox data, and provides cloud-based archival independence from your on-premises infrastructure.
Vaultastic supports Zimbra Collaboration Suite and a range of other enterprise mail platforms. For organisations running hybrid environments or migrating between mail platforms, Vaultastic provides archival continuity that spans multiple mail systems.
Beyond email, Vaultastic archives customer communications from CRM and helpdesk platforms including Salesforce and FreshDesk. This gives your compliance and legal teams visibility into customer-facing communications across all channels in a single searchable archive.
Bring your existing email archives into Vaultastic from any source — local .pst files, on-premises archive servers, or data from previous cloud providers. iAmaze manages the migration process, validates data integrity, and ensures complete coverage from your organisation’s first email to today.
Vaultastic operates as a fully managed, background service that your team never needs to think about. Once deployed, it continuously archives every email, enforces your retention policies, and maintains your compliance posture automatically.
Real-time capture, No manual effort, All sources covered
Read-only vault, Admin-proof archive ,Immutable records
Multi-level search, Cross-account query, Instant retrieval
Retention policies, Legal hold support ,Audit trails
Rule-based retention, Auto-expiry control, Lifecycle automation
Hierarchical storage, Pay-per-use model, Deduplication
M365, G Workspace, Exchange, Zimbra ,Salesforce & more
Hot & cold stores, Full-text indexing, Self-service portal
Every email sent and received by your organisation is automatically ingested by Vaultastic in real time. There is no daily backup job to schedule, no manual export to configure, and no risk of missing emails that arrive outside a backup window. The archival is continuous, immediate, and complete.
Captured emails are encrypted and stored in Vaultastic’s AWS-powered vault. The vault is physically and logically independent from your primary mail environment — an incident on your live mail server has zero impact on your archive. Data is stored with multi-layered security across redundant AWS infrastructure.
Every archived email is full-text indexed at the time of capture. Subject lines, body text, sender and recipient addresses, attachment names, and metadata are all searchable. When you need to find specific emails, results are returned in seconds regardless of the archive size.
Your configured retention policies are applied automatically. Emails are held for the required period, placed under legal hold when needed, and expired when the retention period ends — all without any manual management. Policy changes apply to the entire archive immediately.
When an audit, investigation, or legal request requires email evidence, Vaultastic’s eDiscovery panel enables authorised users to search, extract, and export the required emails in minutes. Results are 90% faster to retrieve compared to traditional archives and provide complete, defensible evidence chains.
Every action taken within Vaultastic — every search, every access, every export — is logged with timestamps, user details, and complete audit trails. This access logging is itself a compliance asset, demonstrating to regulators and auditors that your archived data is managed with appropriate controls and governance.
Meet email retention requirements under Companies Act, Income Tax Act, SEBI, RBI, DPDP Act, HIPAA, GDPR, and other applicable regulations. Vaultastic’s tamper-proof archival, retention policy enforcement, and complete audit trails provide the documented evidence of compliance your regulators and auditors require.
Eliminate the risk of data loss from accidental deletion, malicious activity, server failure, or ransomware. Every email is independently archived in a vault that is completely separate from your live mail environment, ensuring that no single incident can compromise your complete email record history.
When auditors or lawyers request email records, Vaultastic’s eDiscovery search returns exactly what they need in minutes rather than days. Complete, unmodified, tamper-proof records eliminate disputes about authenticity. Legal holds ensure relevant emails are preserved regardless of normal retention timelines.
Continuous archival to Vaultastic allows you to apply aggressive retention policies to live mailboxes — keeping only the most recent emails on your primary mail server. This reduces mailbox sizes, improves mail server performance, and lowers your primary mail storage costs significantly.
Vaultastic’s hierarchical storage model, deduplication, and pay-per-use pricing deliver up to 60% reduction in data storage costs compared to maintaining all historical emails in premium live storage. Cost savings compound as archive volumes grow over years.
Employees access their own archived emails through a self-service portal without raising IT support tickets. HR managers conduct investigations independently. Legal teams run eDiscovery without waiting for IT assistance. Every team becomes more self-sufficient in managing their email compliance needs.
Regulators and auditors request email evidence on specific dates or between specific parties. Vaultastic’s eDiscovery search returns complete, unmodified email records in minutes with full chain-of-custody documentation. Legal holds preserve relevant emails exactly as they existed at the time of the legal event, providing defensible evidence for any proceeding.
When employee disputes, misconduct investigations, or termination proceedings require evidence, HR teams search Vaultastic for all relevant email communications between specific accounts over any date range. The tamper-proof archive ensures no one can claim emails were modified after the fact — providing fair, accurate evidence for fair decisions.
Finance teams, CFOs, and auditors require complete records of financial approvals, vendor communications, contract negotiations, and payment authorisations. Vaultastic automatically retains these emails for the periods required by financial regulations, with instant search access when auditors or investigators request evidence during financial reviews.
When a user accidentally deletes critical emails, when a mailbox is accidentally purged, or when your primary mail service experiences an outage, Vaultastic ensures business continuity. Recover any archived email to its original location or export it directly — without depending on your mail server’s own backup and recovery capabilities.
When your organisation is party to litigation, the opposing counsel may issue discovery requests for all emails related to specific topics, projects, or parties. Vaultastic’s legal hold and eDiscovery capabilities produce complete, court-admissible email records faster than any alternative approach, reducing the cost and risk of litigation response dramatically.
Compliance and data governance officers use Vaultastic to enforce organisation-wide information lifecycle policies: defining how long different categories of email must be retained, ensuring sensitive information is appropriately controlled, and providing complete audit trails of data access for information security reviews and governance reporting.
Deploying an email archival and compliance solution requires more than buying a software licence. Effective deployment requires understanding your regulatory obligations, configuring retention policies that match your legal requirements, migrating historical data without gaps, and training your compliance, legal, and HR teams to use eDiscovery confidently. iAmaze provides all of this.
iAmaze brings certified expertise in data security, compliance frameworks, and information governance. We understand the regulatory landscape for Indian enterprises — Companies Act, Income Tax Act, SEBI, RBI, and DPDP Act requirements — and configure Vaultastic retention policies that match your specific legal obligations from day one.
As an authorised Vaultastic partner, iAmaze has direct access to Vaultastic’s technical team, advanced configuration capabilities, and the latest platform features. We have deployed Vaultastic across BFSI, legal, healthcare, manufacturing, and IT services organisations, with proven experience across all major mail platform integrations.
We handle the entire deployment: requirements assessment, Vaultastic configuration, mail platform integration, retention policy setup, historical data migration, user portal activation, and team training. Your mail environment continues operating without interruption throughout the deployment process.
We work with your legal, compliance, and HR teams to design retention policies that match your specific regulatory obligations and business risk tolerance. We document the rationale for each policy decision, creating a defensible compliance position that you can present to regulators and auditors with confidence.
We train your compliance officers, legal team, and HR managers to use Vaultastic’s eDiscovery capabilities for their specific use cases. We create playbooks for common search scenarios — audit responses, legal investigations, HR disputes — so your teams can respond to requests quickly and confidently.
Regulations change. Mail platforms update. New data sources need archiving. iAmaze provides ongoing support to ensure your Vaultastic deployment remains current with regulatory requirements, integrated with new platforms as they are adopted, and optimised for cost and performance as your archive grows.
Our deployment framework is designed for speed, zero disruption to your mail operations, and confidence that your compliance posture is properly established from the first day.
We assess your email sources, retention obligations, compliance frameworks, and current data risks to design the right Vaultastic deployment for your organisation.
We configure Vaultastic for your mail environment — Microsoft 365, Google Workspace, Exchange, or Zimbra — set up automated archival pipelines, and configure retention policies aligned to your regulatory requirements.
We migrate your existing email archives and historical data into Vaultastic, verify data integrity, set up user access and self-service portals, and deliver team training.
Quarterly compliance reviews, retention policy updates, assistance with eDiscovery requests, and access to new Vaultastic features as the platform evolves.
Microsoft 365 and Google Workspace include email retention capabilities, but they store retained emails within the same cloud environment as your live data. If your Microsoft 365 tenant is compromised, both your live emails and your retained records are at risk simultaneously. Vaultastic creates an independently managed, physically separate archive on AWS infrastructure. It also provides more powerful eDiscovery search, granular retention policy control, and is specifically designed for compliance and legal hold requirements.
Both Google AI Studio and Power Automate are designed for low-code and no-code use. Power Automate’s Copilot allows you to describe a workflow in plain English and it builds the flow automatically. Google AI Studio’s prompt interface requires no programming. iAmaze handles the technical design and implementation, while your team operates and manages the resulting automations through intuitive dashboards.
Yes. Vaultastic includes a self-service portal that allows each employee to search and retrieve their own archived emails without IT support. Access is authenticated and role-controlled — employees can only access their own mailbox archives. Compliance officers and administrators have broader cross-account search access according to their assigned roles.
They cannot. The Vaultastic vault is a read-only, tamper-proof repository. No user, including system administrators, can modify or delete archived emails. This immutability is the core of Vaultastic’s compliance value — it provides a true record that cannot be altered retrospectively by anyone inside or outside the organisation.
Vaultastic is used by enterprises across regulated Indian industries including BFSI, healthcare, and legal services. iAmaze configures retention policies specifically aligned to your applicable regulations: Companies Act (8 years for financial records), Income Tax Act, SEBI circulars, RBI guidelines, and DPDP Act requirements. We document the compliance rationale for every policy decision.
Our first consultation is free, takes 45 minutes, and comes with no obligation and no pitch. We review your current technology landscape, identify the top three opportunities by business impact, and tell you honestly whether iAmaze is the right fit. If we are not, we will tell you that too.
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