Visitor Management System (iWelcome)

The ancient Indian tradition of welcoming the guest as God has stayed alive despite the countless changes our country has gone through. It’s the part we must not neglect because when we ignore our Guest, we risk the success of our business. Guest. Along with Guest Reception, Security management of modern organizations are challenging and growing increasingly. An automated visitor management system is a Solution to manage and track visitors. Visitors include customers, suppliers, colleagues, maintenance staff, competitors, government officers, guests, and sometimes completely unknown.

iAmaze Consultants Private Limited has developed a Visitor Management System,
iWelcome to address all these concerns in a professional and systematic method
without compromising security, hospitality or productivity.

About iWelcome

iAmaze has developed a Visitor Management System, iWelcome to address all concerns in a professional and systematic method without compromising
security, hospitality or productivity.

KEY FEATURES

PRE-APPOINTMENT

The host can always make a pre- appointment of their visitor by giving the arrival details of visitor and notify reception and security officials about visitor & it save host’s & visitor’s time too

VISITORCHECK - IN & CHECK - OUT THROUGH OTP

Visitor’s verification is done through OTP. Therefore, the details of the visitor are accurate and cannot be tampered with

CAPTURE ID DETAILS

Along with OTP verification, Third eye captures ID details of all the visitors who comes to your premises for security reasons and then store it in the administrator portal so that it can be easily retrieved whenever required.

VISITOR CHECK-IN REMINDER NOTIFICATION

If the host doesn’t immediately allow or deny it’s visitor’s arrival confirmation, then they will be sent a reminder again regarding the same.

ALLOW / DENY

When a visitor arrives, ost gi es them a meeting confirmation hrough h “Allow/Deny” feature & after that visitor pass will be generated

VISITOR BADGES

Third Eye prints custom visitor badges that helps the host to easily recognize visitors as well as their credentials, clearance levels and store the information for future references.

E OVERSTAY ALERT

If visitor stays more than a given meeting duration time or did not check-out from the premises, then an automatic alert notification gets delivered to the host & security person via SMS/email

REVISIT FOR VISITORS

If a visitor is visiting the premises again, their details will be flashed immediately as soon as the name is entered.

BLACKLIST VISITOR

If there is a need to blacklist a visitor, that can also be done. And if in future the same visitor tries to check-in, their name shall be flashed under the blacklisted customer.

CHECKIN THROUGH FACE DETECTION

Just need to stand and in front of camera and visitoror can print the gate pass. It will be the fastest check-in for the visitors.

Security and Report

APPROVAL BASED ENTRY

Restrict access to your premises with Invite only mode. The walk-in visitor is provided with an option to request a meeting with the host. 2-way communication enabled to approve/ deny meeting request or to communicate expected wait time.

NDA/POLICY SIGNING

Make visitors sign documents upon check-in. Signed NDAs/ security protocols etc available via dashboard. Hassle-free record keeping of all signed documents in case of an audit.

ROLE-BASED ADMIN HIERARCHY

Allows building a role-based admin hierarchy. Your team only views information as per their clearance level. Super admins access all venue data centrally, venue admins access single venue date only.

CLICK VISITOR PICTURES

Print visitor photo on badge. Photo enabled notification sent to hosts via email to help them identify the visitors they are meeting for the first time and extend a warmer welcome.

SECURITY WORKFLOWS

Set approval policy for visitor invites based on hierarchy or group to ensure compliance and save time spent in coordination amongst teams. Fully automated workflows with sms/ email/ app based communication interface

BLACKLIST/WATCHLIST

Create a blacklist based on keyword , appoint contacts to approve or deny access. Instantly alert your security team when specefic visitors check in or are invited

VISITOR REPORTS & ANALYTICS

Available in Excel/CSV format. Multiple filters available for accurate & targeted reporting. Keep your management happy and provide them with detailed visitor flow reports. Real-time view also available with our powerful dashboard

Basic
Module 1
Visitor
  • Easy access & entry with User friendly interface
  • Realtime dashboard with analytics.
  • Workflows to manage different type of visitor .
  • Express visitor check-in.
  • Host Notifications via SMS/E-mail & In-app.  Easy Mobile/Web app.
Gold
Module 3
Visitor + Meeting + Gatepass
  • Track your material movement along with visitor.
  • Gate Pass for for all incoming & outgoing material.
  • Track your material entry at factory
  • Integrate your Gate pass with the VMS
  • Integration with SAP & Security device for tracking.
  • Gate Pass for Temporary Guest for few days/weeks.
  • Alert for delay in material return.
  • Facial Recognisation
Premium
Module 2
Visitor + Meeting
  • Schedule meetings and book available  meeting rooms
  • View room status, meeting schedules,  organizers, invitees and agenda
  • Track room usage patterns.
  • Integration with VMS
  • Regular updates and maintenance  ensure a glitch-free visitor experience
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